Every day I hear people complaining about their admin not being up to date, taking up too much time, restricting them to the office and generally just being a real pain within the work environment.
Well, the good news is that it doesn't have to be like that.
The CLIP SYSTEM methodology makes admin easy for you and is really user friendly. It's all about a mindset change and having simple tools in place that will work for you; which reminds me, that the CLIP system accommodates your personality.
SO, we are not trying to change who you are or asking you to work outside of who you are BUT, rather to introduce a tool or tools into your admin process that will suit you and enhance your strengths.
Now, doesn't that sound worthwhile investing in?
A CLIP SYSTEM WORKSHOP will be held in Durban, KZN, South Africa shortly:
DATE: Thursday 21 June 2012
TIME: 08:30 to 12:30
VENUE: The Benjamin, 141 Florida Road, Morningside, Durban, KZN
COST: R480 per person (Special offer to NGO's at 2 for the price of 1)
INCLUDED: Refreshments and a copy of the CLIP SYSTEM book
BOOKINGS: shan@shancade.co.za
www.shancade.co.za
Monday, June 11, 2012
Thursday, May 17, 2012
A GOOD FEELING
I always feel good after a hectic workshop, whether that be a CLIP System or Outlook Management workshop....... it is grand to know that people have left with more understanding, and have absorbed GOOD THINGS that will make a difference in their work environment.
What a privilege to be able to teach people who want to improve their skills and increase their knowledge.
Today's outlook Management ideas workshop was exactly what it says .... looking at ideas to use this marvellous tool to it's maximum, instead of just for sending and receiving emails.
Whether it be email management, scheduling tasks, setting-up meetings or appointments or just writing a casual note .... managing your "reminder system control tool" is HIGHLY important to your success in the work environment.
So then, if you are "dropping the ball", have too much on your plate, feel exhausted, working long hours, feeling swamped and without hope...........................YOU need to re-group and review the way you work.
Now is the time - don't procrastinate, set your mind to do something about it. YOU ARE NOT ALONE.
Feeling good in the work environment - can be achieved.
What a privilege to be able to teach people who want to improve their skills and increase their knowledge.
Today's outlook Management ideas workshop was exactly what it says .... looking at ideas to use this marvellous tool to it's maximum, instead of just for sending and receiving emails.
Whether it be email management, scheduling tasks, setting-up meetings or appointments or just writing a casual note .... managing your "reminder system control tool" is HIGHLY important to your success in the work environment.
So then, if you are "dropping the ball", have too much on your plate, feel exhausted, working long hours, feeling swamped and without hope...........................YOU need to re-group and review the way you work.
Now is the time - don't procrastinate, set your mind to do something about it. YOU ARE NOT ALONE.
Feeling good in the work environment - can be achieved.
Saturday, April 21, 2012
5 STEPS TO CHANGING BAD ADMIN HABITS
Everyone struggles with bad admin. habits from time to time, so don't think you are alone. The important thing to remember is that you need to make a change BEFORE it gets out of hand.
Below, I have listed 5 easy steps to encourage you to start the change:-
1) Stop procrastinating - just make a start
2) Regroup - analyse what has to be done, prioritise your list, action and get things done
3) Monitor your workload - daily regroup
4) Keep your workspace tidy and orderly - things don't look so bad if you do this
5) Use a daily book rather than scraps of paper to jot the things down that you need to remember
Good luck ... START TODAY
Below, I have listed 5 easy steps to encourage you to start the change:-
1) Stop procrastinating - just make a start
2) Regroup - analyse what has to be done, prioritise your list, action and get things done
3) Monitor your workload - daily regroup
4) Keep your workspace tidy and orderly - things don't look so bad if you do this
5) Use a daily book rather than scraps of paper to jot the things down that you need to remember
Good luck ... START TODAY
Wednesday, April 4, 2012
WE CONQUER BY CONTINUING
Be encouraged, change is never easy but if we consistently continue to make the change it happens.
I was encouraged today by the feedback I received from a technician who attended a personalised CLIP System workshop for a Howick company, this is what he said........
"I am making full use of the DRT, I make sure that as soon as I do anything it is written down under tech notes. It works really well, tracking jobs has become a breeze! I am also doing my little list in the morning of what jobs I want to get done during the day, having a target and getting to tick them all off feels great.
It is only scribbled in a notebook for now, but I am working on a decent spread sheet.
Thanks again for the talk, I was a bit dubious about all those lists at first but now I can see how well they work!"
This company has an amazing tracking package to track the jobs in and out but they were not using it effectively as well as not having any focus tools in place.
Well, we work shopped around a holistic view to co-ordinating one's job, covering - risk management, cost management, continuity of service and customer service, using the CLIP System as a foundation - the result has been rewarding for participant and myself.......... how great is that.
Don't be afraid of change - embrace it.... you'll be amazed at the results.
I was encouraged today by the feedback I received from a technician who attended a personalised CLIP System workshop for a Howick company, this is what he said........
"I am making full use of the DRT, I make sure that as soon as I do anything it is written down under tech notes. It works really well, tracking jobs has become a breeze! I am also doing my little list in the morning of what jobs I want to get done during the day, having a target and getting to tick them all off feels great.
It is only scribbled in a notebook for now, but I am working on a decent spread sheet.
Thanks again for the talk, I was a bit dubious about all those lists at first but now I can see how well they work!"
This company has an amazing tracking package to track the jobs in and out but they were not using it effectively as well as not having any focus tools in place.
Well, we work shopped around a holistic view to co-ordinating one's job, covering - risk management, cost management, continuity of service and customer service, using the CLIP System as a foundation - the result has been rewarding for participant and myself.......... how great is that.
Don't be afraid of change - embrace it.... you'll be amazed at the results.
Friday, March 23, 2012
AMAZING MINDSET
Recently during a CLIP System workshop I was "floored" by one persons business mindset.... We were discussing various aspects of managing risk, including that of poor workmanship.
Firstly one needs to define what "poor workmanship" is..... well in my mind it is "anything done by a worker that is below standard or detrimentally affects, ultimately, customer service excellence."
Managers would normally assess the situation with factual evidence, address this with the worker, counsel the worker, develop the workers skills, amend anything within the processes and procedures that could be wrong or at the very least make an effort to correct the problem....... BUT to my amazement this manager "works around the sub-standard worker".
So with this outlook in mind, to mention but a few - what affect does this managerial outlook have on the business?
1) RISK will not be managed - having a poor worker is in its self a risk
2) COST will not be managed - having a "hanger-on worker" is costly both financially and from a productivity point of view
3) FRUSTRATION within the work environment will be largley increased
4) CUSTOMER SATISFACTION will be at risk
5) SACRIFICING integrity, efficiency and productivity will be evident
6) PRESSURE on other workers will be evident and not appreciated
There are MANY more affects that this outlook will have on the business as a whole and on the team, which is not fair to the company or the team.
Perhaps managers need to go back to the basics and look at the definition of the word "manager" - the Oxford dictionary says this:
1) A person conducting a business institution
2) A person controlling activities of persons or team
If we go a bit further, what does it mean to manage? The Oxford dictionary puts it this way:
To handle, conduct, organize, regulate, take charge of, take control of, cope with, make proper use of........ etc.
Right, now that we understand the definitions of manager and manage - how does the mindset of working around a sub-standard worker, fit into the management roles and responsibilities -beats me.
Firstly one needs to define what "poor workmanship" is..... well in my mind it is "anything done by a worker that is below standard or detrimentally affects, ultimately, customer service excellence."
Managers would normally assess the situation with factual evidence, address this with the worker, counsel the worker, develop the workers skills, amend anything within the processes and procedures that could be wrong or at the very least make an effort to correct the problem....... BUT to my amazement this manager "works around the sub-standard worker".
So with this outlook in mind, to mention but a few - what affect does this managerial outlook have on the business?
1) RISK will not be managed - having a poor worker is in its self a risk
2) COST will not be managed - having a "hanger-on worker" is costly both financially and from a productivity point of view
3) FRUSTRATION within the work environment will be largley increased
4) CUSTOMER SATISFACTION will be at risk
5) SACRIFICING integrity, efficiency and productivity will be evident
6) PRESSURE on other workers will be evident and not appreciated
There are MANY more affects that this outlook will have on the business as a whole and on the team, which is not fair to the company or the team.
Perhaps managers need to go back to the basics and look at the definition of the word "manager" - the Oxford dictionary says this:
1) A person conducting a business institution
2) A person controlling activities of persons or team
If we go a bit further, what does it mean to manage? The Oxford dictionary puts it this way:
To handle, conduct, organize, regulate, take charge of, take control of, cope with, make proper use of........ etc.
Right, now that we understand the definitions of manager and manage - how does the mindset of working around a sub-standard worker, fit into the management roles and responsibilities -beats me.
Tuesday, March 13, 2012
REMEMBERING TO REMEMBER
Working today with a team of ladies I found a common lack of knowledge, when handling emails - they are not using the FLAGGING methodology of flagging emails by DATE and TIME.
This brings unbelievable stress because the emails that are just flagged without date and time management, will continually be in your face.
My standard rules, when teaching people how to manage their reminder system, are quite simple
1) The inbox is for emails that you have NOT read. Once they have been read you either handle them and move them into the correct folder or flag them correctly to handle at a later stage
2) The sent box must be kept clear - once sent place in the correct folder or flag for follow up with date and time
Now, really that doesn't take much effort, IF YOU DO IT CONSISTENTLY, but if you don't, email management can become your worst nightmare.
After handling 450 emails per day, that had to be answered, I learnt the hard way and the above management idea works wonders. Stress off, reminder system reminding and integrity in tact.
Try it, all you have to do is REMEMBER TO REMEMBER to manage emails in as specified above. Let me have some feedback, if you found this tip useful.... I'd love to hear from you.
This brings unbelievable stress because the emails that are just flagged without date and time management, will continually be in your face.
My standard rules, when teaching people how to manage their reminder system, are quite simple
1) The inbox is for emails that you have NOT read. Once they have been read you either handle them and move them into the correct folder or flag them correctly to handle at a later stage
2) The sent box must be kept clear - once sent place in the correct folder or flag for follow up with date and time
Now, really that doesn't take much effort, IF YOU DO IT CONSISTENTLY, but if you don't, email management can become your worst nightmare.
After handling 450 emails per day, that had to be answered, I learnt the hard way and the above management idea works wonders. Stress off, reminder system reminding and integrity in tact.
Try it, all you have to do is REMEMBER TO REMEMBER to manage emails in as specified above. Let me have some feedback, if you found this tip useful.... I'd love to hear from you.
Saturday, March 3, 2012
YOU ARE NOT ALONE......
After following up on my last workshop around the CLIP System... I received a couple of emails from participants saying "I just can't make the change, I just don't know where to start"...... well you are NOT alone
Change is NEVER easy and will always take some effort BUT, in saying this making a mindset change within the work environment is even harder.
The pressures within the workplace are a reality BUT if change is needed for the person and the company to progress and develop, then change has to be made or the consequences will be detrimental.
SO, to implement administrative change within your workplace or that of your employees one has to embrace the thought of change and go for it.
The easiest way to start making a change is to firstly accept you need to change, and secondly introduce FOCUS TOOLS that will do just that, keep you focussed and thereby manage your risk, cost, continuity of service and service excellence.
The CLIP SYSTEM methodology does this for you and is very easy to implement. A good example would be for each person to have a "TOTAL WORK CYCLE" focus check list, covering what it is they do daily, weekly, monthly, quarterly, yearly.
To do this you need to follow the steps below:
1) List everything you do and when you do it
2) Look at the list and establish a few MAIN category headings, like Admin, HR, Finance, Social media
3) Slot the items on your list under the appropriate category
4) Prioritise your list under each category
5) Draw-up a check list now, that will enable you to control this work load on a daily basis
The most important thing to remember is "YOU have to make a start if you expect to make a positive difference within your workplace.
SO - GO AHEAD AND DO IT
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